Wednesday, February 21, 2024

The 12 Best Apps For Small Business Owners

best apps for business
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What is one app you’d recommend for a small business owner? When it comes to running your business accessibility is key. To help small business owners with keeping their business organized and mobile, we asked CEOs and business professionals this question for their best insights. From creating posts with Canva to securing passwords with LastPass, there are several apps that may help you grow your business and keep organized for years to come. 

Here are 12 of the best apps for small business owners:


  • Send Faxes with Cloud Based Services
  • Get Cards Handwritten 
  • Organize Customer Data 
  • Create Graphics with Canva
  • Secure Passwords with LastPass
  • Organize To-Do List with Taskful
  • Get Feedback with SurveyMonkey
  • Keep Up-to-Date with Slack
  • Catalog Expenses with Quickbooks
  • Grow Social Medias with Sprout Social
  • Eliminate Distracts with Freedom
  • Manage Projects with Asana

Send Faxes with Cloud Based Services

For any small business owners looking to improve their operational processes, I would recommend the iFax app. The app includes everything you need to send and receive faxes securely online without the need for an expensive fax machine. It can improve efficiency by making document processing easier, cheaper and significantly more environmentally friendly. Small business owners can establish accounts and find an affordable plan that works for them!

Eli Patashnik, iFax

Get Cards Handwritten

Handwrytten–our app allows you to send real cards and notes with your message written in pen and ink. You can choose from over 100 designs or create your own for a more customized look that fits your business. You can never go wrong with sending your customers handwritten notes to show your appreciation. 

David Wachs, Handwrytten

Organize Customer Data and Sale Information

One of the most important applications of any small business is the organization of customer or prospect data, traditionally found in a CRM (Customer Relationship Management). These apps come in all shapes and sizes and can fit into any budget – starting with Hubspot’s free version to an enterprise system like Establishing the standard way of organizing conversations, follow-up items, and sales information is critical as you scale to keep your team and customers aligned.  

Jenn Christie, Markitors

Create Posts with Canva

Canva is an amazing app you can use for so many different design projects, from social media posts, to business card designs, and even simple logos. If you don’t consider yourself a designer, that’s okay. Canva has an interface that is easy to use, and offers great features and templates so you can easily make a unique design for your needs. Plus, you can use it for free but if you find that you love it, it is definitely worth the subscription cost! When you’re first getting started, it can help you save on design fees if you don’t have an in-house designer.

Sara Shah, Journ

Secure Passwords with LastPass 

It’s important for small business owners to ensure that their information is secure, especially any vital documents. You need long and complex passwords, but you also need several different ones for your accounts. Lastpass is an app that locks your passwords in a secure place. You can access your passwords from any device with the installed app. Most importantly, it has layers of encryption when protecting your data. This tool is essential when helping with productivity and keeping informational documents confidential because no matter the size of your business there are still levels of important details.

Daniel Kane, Ridge Wallet

Organize Your To-Do With Taskful 

Taskful is an iOS app that basically acts as a to-do list. It makes prioritizing tasks simple. You can organize jobs by day of the week, code them based on category, and set ongoing tasks on repeat. The app can even track your progress on tasks with multiple repetitions.

Fred Geranatebee, Foster Grant

Get Feedback with SurveyMonkey

SurveyMonkey is a great app for all small businesses to have because it can help you decipher precisely what your customers want. End the guessing games and use SurveyMonkey to create surveys to measure user engagement and get customer feedback. Small businesses will benefit from this app because it will help you figure out what to focus on in order to grow your business.

John Levisay, The Pro’s Closet

Keep Up-to-Date With Slack 

The app that I would recommend small business owners to get when they are just getting their business started is Slack. It’s a solid communication platform to connect your workforce regardless of location. Especially with the recent pandemic, Slack has been key in connecting workers who work from home. This app is perfect too because you can install it on your phone, computer, or tablet.

Ajay Mehta, Birthdate Co.

Catalog Expenses with Quickbooks 

One app that is essential for any small business owner is Quickbooks accounting application. This app is critical for keeping your company’s books in order from the very start. Don’t wait until it is too late to start using Quickbooks. Get the app early on in your business and track all of your expenses, sales, and everything else from the very beginning.

Chris Gadek, AdQuick

Grow Social Medias with Sprout Social

Look at Sprout Social. They are a fantastic tool for content and are easy to manage. Their mobile app is easy to use and you are able to change/schedule all content across all social channels. There are different tools for different sizes of businesses and they have great plans for everyone.

Olivia Young, Conscious Items

Eliminate Distractions with Freedom 

One of the best apps for small business owners is Freedom. This app works across all your devices and can effectively “lock out” distractions such as social media and news sites. You can set timers and passwords, as well as schedules. The result is a boost in productivity and focus, which every small business owner needs!

Michael Alexis, TeamBuilding

Manage Projects with Asana

As a small business owner, I would recommend Asana as a project management (PM) app. Asana serves as one central location for all tasks, milestones, and goals for any small business. Tasks can be assigned, tagged, repeated on a cycle and help keep track of all outstanding “to do’s.” We get pulled in a million different directions everyday, but it’s harder to forget to call a client or send over paperwork with an app containing and notifying you of all incomplete tasks. Further, there is a free version of Asana, which is great if you are just starting out and have a tight budget.

Andy Kolodgie, The House Guys

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